Administrative Assistant – Marella Cruises     

The Administrative Assistant provides support to and does designated administrative services for the Hotel Controller and the Executive Chef.

Essential duties and responsibilities

Hotel Administration
· Provide Administrative support to all Head of Department on a daily basis.
· Assist Hotel Controller during loading on pier with receiving process.
· Assist Provision Master after loading to verify quantities received.
· Assist Hotel Operations Director in all TAR queries.
· Perform data entry of all inventories scheduled by the Hotel Controller.
· Print variance reports and return them to the Hotel Controller.
· Conduct spot checks assigned by the Hotel Controller.
· Support Crew Accountant/Crew Purser during sign on/off process if instructed by Hotel Controller
· Assist with paperwork related to crew customs declarations.
· Assist Food Manager with minor office duties

Culinary Administration

· File all daily checklists.
· Update meal count on daily basis .
· Update and check the daily TAR and Cross check all overtimes.
· Assist the galley entering the food requisition.
· Update Galley Crew Master List on weekly basis .
· Update the Galley Crew Rotation in the master list.

General

· Ensure confidentiality when handling sensitive information.
· Project a favorable image in order to promote the aims and objectives of the company.
· Foster and enhance public recognition and acceptance of all areas and endeavor s.
· Efficiently perform all other duties as requested by shipboard management or shore side.

 
Operational

· N/A

Training & Development

· Participate in all mandatory training without excuse.
· Attend all meetings, training activities or classes related to assigned position as required.

Financial
· N/A

Safety Responsibilities

· Comply with the safety and pollution prevention regulations and operating procedures at all times.
· Maintain a safe and sanitary environment for all guests and crew members.
· Follow proper procedures and instructions at all times to prevent damage of any kind to ship or company property.
· Know and comply with Shipsan, the European sanitation program, and United States Public Health Rules and Regulations pertaining to assigned working area.
· Participate in safety drills as required.
· Comply with Marella Cruises’ Safety and Pollution Prevention Program
· Comply with Marella Cruises’ Operating Procedures Resources.

Other Duties and Responsibilities

Fluent in written and spoken English,
· As assigned

Minimum experience and qualification requirements for position:

• ·        Fluent in written and spoken English,
• ·        Good administrative skills
• ·        Experienced in coaching subordinates
• ·        Fluency in additional language preferred

Contract length: 8 months on / 2 months off

Salary: Starting 1044 $

Necessary documents:

• ·        CV
• ·        Passport or ID card
• ·        Photo